privacy policy

Effective date: 6th July 2026

Who we are

The Edward Reeves Archive Project is committed to protecting your privacy and handling your personal information responsibly.

This website is operated by the Edward Reeves Archive Project.

If you have any questions about this Privacy Policy or how your personal information is handled, please contact us:

Email: info@reevesarchive.co.uk

What information we collect

We only collect personal information that you choose to provide to us.

This may include:

  • Your name
  • Email address
  • Telephone number (if provided)
  • Organisation (if provided)
  • The contents of any message you send us
  • Information submitted through our:
    • Contact form
    • Volunteer enquiry form
    • Support enquiry form

We also collect limited anonymous information about how visitors use the website through Google Analytics (see Website analytics below).

How we use your information

We use your information to:

  • Respond to enquiries
  • Process volunteer enquiries
  • Respond to offers of support
  • Improve the website
  • Communicate with you where you have requested information
  • Send newsletters where you have chosen to subscribe

We do not sell or rent your personal information to third parties.

Our lawful basis for processing

Under the UK General Data Protection Regulation (UK GDPR), we process personal information using one or more of the following lawful bases:

  • Your consent (for example, newsletter subscriptions)
  • Legitimate interests (such as responding to enquiries and improving our services)
  • Compliance with legal obligations where required

Newsletter subscriptions

If you choose to subscribe to our newsletter, your email address will be processed using Mailchimp (or an equivalent email marketing service should this change in the future).

You can unsubscribe at any time by clicking the unsubscribe link included in every email or by contacting us directly.

How long we keep your information

We only retain personal information for as long as necessary for the purpose it was collected.

For example:

  • Contact enquiries are retained only as long as needed to respond and maintain appropriate project records.
  • Newsletter subscription information is retained until you unsubscribe.

Sharing your information

We do not sell your personal information.

We may share information with trusted service providers who help us operate the website, including:

  • Our website hosting provider
  • Our email marketing provider
  • Our website analytics provider

These organisations only process personal information on our behalf where necessary.

Website analytics

We use Google Analytics to understand how visitors use our website.

Google Analytics may collect information including:

  • Pages visited
  • Time spent on the website
  • Device type
  • Browser type
  • Approximate geographic location

This information is collected using cookies and is used solely to help improve the website.

Where required by law, Google Analytics cookies will only be activated after you have given your consent.

Embedded third-party content

Some pages on this website contain embedded content provided by third parties, including:

  • YouTube
  • Vimeo
  • BBC
  • Google Maps
  • Instagram

Viewing this embedded content may allow these services to place cookies or collect information in accordance with their own privacy policies.

Where required, embedded content will only be activated after you have provided the appropriate cookie consent.

Cookies

This website uses cookies to:

  • Ensure the website functions correctly
  • Remember your cookie preferences
  • Measure website usage
  • Enable embedded content

Further information is available in our Cookie Policy.

Security

We take reasonable technical and organisational measures to protect the personal information we hold.

However, no website or internet transmission can ever be guaranteed to be completely secure.

Your rights

Under UK data protection law, you have the right to:

  • Access the personal information we hold about you
  • Request correction of inaccurate or incomplete information
  • Request deletion of your personal information where appropriate
  • Request restriction of processing in certain circumstances
  • Object to processing where applicable
  • Withdraw your consent where processing relies on consent
  • Request a copy of the personal information we hold about you

To exercise any of these rights, please contact us using the details above.

If you are dissatisfied with how we handle your personal information, you also have the right to lodge a complaint with the Information Commissioner’s Office (ICO).

Changes to this policy

We may update this Privacy Policy from time to time to reflect changes in legislation, our practices or the services we use.

The latest version will always be published on this page.